SAP will be checked for all students after every semester, regardless of whether financial aid was received. Progress is evaluated based on all courses taken at Fresno City College, Reedley College, the Madera, Oakhurst, and Willow International Centers, and any other SCCCD site, plus transfer units from prior colleges.
Students meeting ALL of the following requirements are considered to be SAP OKAY and can be considered for financial aid or reinstatement of financial aid:
Qualitative Measure: Maintain a minimum cumulative Grade Point Average (GPA) of 2.0. (If all classes are taken on a credit/non-credit basis, the GPA requirement will not apply). A, B, C, D, RD, and F grades are used to calculate a student's GPA. Transferable units from prior colleges are not included in the GPA calculation.
Quantitative Measure (Pace of Progression): Receive credit for at least 67% of the total units attempted. Withdrawals (W), Incompletes (I or IP), No Credit (N, NC or NP), Report Delay (RD) and Failing (F) grades are considered units attempted.
Maximum Timeframe: Have attempted less than 150% of the maximum cumulative units required for completion of their program, for example:
- Most certificate programs: 30 units are needed to graduate; the maximum timeframe to complete the program would be 45 attempted units
- Most degree and transfer programs: 60 units or more are needed to graduate; the maximum timeframe to complete the program would be 90 attempted units
Up to 30 units of remedial coursework may be excluded from the student's cumulative units attempted.
All repeated coursework and courses disregarded under Academic Renewal will be included in units attempted.
All attempted units will be included if the student changes programs.
All attempted units will be included if the student pursues a second degree.
All units from prior colleges will be included when determining a student's maximum timeframe. The Financial Aid Office reserves the right to require official academic transcripts from all prior colleges attended before determining a student's financial aid eligibility.
If at any point in time it is determined that the student cannot complete their course of study within the maximum timeframe, the student will be immediately disqualified from future financial aid for the remainder of his or her program, even if he or she is meeting the current SAP standards outlined above.
Financial Aid Warning
If a student does not meet all cumulative academic requirements outlined in Section IA or IB at the end of a graded semester, the student will be placed on WARNING status. Students who are placed on WARNING status may continue to receive financial aid for one semester, after which the student must meet the requirements outlined in Section I. State Center Community College District (SCCCD) Financial Aid Satisfactory Academic Progress (SAP) Policy Students who complete a semester on WARNING must have their academic progress reviewed before their financial aid eligibility for the following semester is determined. Due to the short time period between semesters, there will be at least a three week delay in the notification of eligibility. If eligible, any disbursements of student aid will also be delayed.
Financial Aid Disqualification
If a student does not meet all cumulative academic requirements outlined in Section IA or IB at the end of the WARNING semester, the student will be placed on financial aid DISQUALIFICATION. Generally, a student who is disqualified from financial aid may reestablish financial aid eligibility by meeting all cumulative SAP criteria outlined in Section I.
Students placed on DISQUALIFICATION status are not eligible to receive financial aid except for a BOG fee waiver, if eligible. Students who complete a semester on DISQUALIFICATION must have their academic progress reviewed before their financial aid eligibility is determined for the following semester. Due to the short time period between semesters, there will be at least a three week delay in the notification of eligibility. If eligible, any disbursements of student aid will also be delayed.
Appealing Financial Aid Disqualification
Under certain conditions, students placed on DISQUALIFICATION may file an appeal for consideration of reinstatement of financial aid eligibility. The following are examples of reasons a student may file an appeal:
- Unable to complete their course of study within the maximum timeframe because of a change of academic major
- Documented serious injury, illness or medical condition requiring a doctor's care
- Death of an immediate family member (copy of death certificate is required)
- Documented extenuating circumstances that were beyond the student's control
THE FOLLOWING ARE NOT CONSIDERED EXTENUATING CIRCUMSTANCES BEYOND A STUDENT'S CONTROL:
- Personal problems not requiring professional intervention
- Poor time management
- Unaware of academic progress policies or other college requirements
- Not following placement test recommendations
- Not following an Academic Counselor's recommendations
- Transportation problems
- Child care problems
To file an appeal, the student must submit an Appeal for Reinstatement/Petition for Extension, academic plan, and a typed statement to their campus's Financial Aid Office. The typed statement must indicate the circumstance(s) that prevented the student from making SAP and what has changed to allow the student to make SAP at the next evaluation. Supporting documentation must be submitted for any semesters where there was a lack of progress.
The Financial Aid Office reserves the right to limit the number of academic appeals a student may file to one appeal per semester. Non-disclosure of information such as other colleges attended is a basis for denial. Once denied, the student may not be allowed to submit another appeal until the next semester. All decisions made by the Appeal Committee are final unless otherwise approved by the Director of Financial Aid.
Approved Appeals - Financial Aid Probation
Students on an approved appeal are considered to be on PROBATION. Students on PROBATION must meet ALL of the following requirements each semester to maintain financial aid eligibility:
Be enrolled in and attending an eligible program for the purpose of completing an AA/AS degree, transfer requirement, or certificate program,
Follow the academic plan outlined by the Appeal Committee,
Receive credit for at least 75% of the total units attempted, AND
(If all classes are taken on a credit/non-credit basis, the GPA requirement will not apply).
Achieve a minimum GPA of 2.5
Students who complete a semester on PROBATION must have their academic progress reviewed before their financial aid eligibility for the following semester is determined. Due to the short time period between semesters, there will be at least a three week delay in the notification of eligibility. If eligible, any disbursements of student aid will also be delayed. If a student meets all requirements outlined in Section V during the PROBATION semester, the PROBATION status will continue for the following semester.
STATE CENTER COMMUNITY COLLEGE (SCCCD) NONDISCRIMINATION STATEMENT: SCCCD complies with all federal and state rules and regulations and does not discriminate on the basis of race, color, national origin, gender or disability. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities. Harassment of any employee/student with regard to race color, national origin, gender or disability is strictly prohibited. Inquiries regarding compliance and/or grievance procedures may be directed to the college’s Title IX Officer and/or the Section 504/ADA Coordinator.
Title IX Compliance Officer: Roy Vasquez
Vice President of Student Services
Fresno City College (559) 442-8245