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Withdrawals and Return of Title IV Funds Policy

Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the financial aid is awarded. When a student withdraws from all classes, the financial aid award amount for the student is affected. When a student receives a combination of F/W's or all F's, we must treat it as if the student dropped all classes.

According to Federal Student Aid regulations:

When a student fails to begin attendance in all classes but receives financial aid, the entire amount must be returned. The student is considered a “no show.” The institution will return all federal funds disbursed to the student back to the Department of Education, and the student will be billed the amount returned.

When a student withdraws* before completing more than 60% of the term, the student may no longer be eligible for the full amount of Title IV funds that they were originally scheduled to receive. The financial aid office will perform a return of funds calculation to determine how much aid the student was entitled to. If the result of the calculation requires the institution to return funds, Fresno City College will do so within 45 days of the calculation and then bill the student and place a hold on the student’s account, which prevents the student from registering from classes and obtaining academic transcripts. Depending on the type of debt, the institution may also be required to report the student to the Department of Education, and the student could lose eligibility for future Title IV aid. If the return of funds calculation determines the student received less aid than they were entitled to, the student is eligible for a post-withdrawal disbursement. In either case, the Institution will notify the student within 30 days of the date the school determined the student withdrew.

When a student withdraws after completing more than 60% of the term, the student will not owe any repayment to the institution or the Department of Education. The student has earned 100% of the financial aid received.


When a student fails to notify the institution that they have withdrawn from all classes, it is considered an unofficial withdrawal and a determination must be made (within 30 days of the end of the period of enrollment) as to when the student stopped attending. In cases where all classes were dropped, the institution will use the student’s last date of attendance, if available. If no last date of attendance is noted by the instructor, the institution will use the date the last class was dropped. In cases where a student fails a class and no last date of attendance is given, the institution will use the halfway (50%) point of the semester for the return of funds calculation.

Last updated: 2/2/2017 2:46:22 PM